The following are the duties of each of the positions on the College Pan-Hellenic Council.
President shall:
1. Preside over all Longwood University Panhellenic Council and Executive Committee meetings.
2. Be empowered to call special meetings of the Panhellenic Council at her discretion with 24 hours notice prior.
3. Maintain a complete and up-to-date president’s file, which will include a copy of current Longwood University Panhellenic Council Constitution, By-laws, budget, copies of reports, minutes, and other pertinent materials.
4. Serve as ex-officio member of all committees.
5. Serve on University committees as the official representative of the Longwood University Panhellenic Council unless otherwise delegated or assigned.
6. Work with NPC Officers to complete reports.
7. Perform all other duties, which may be required of her.
Vice President shall:
1. Conduct the duties of the President in her absence or inability to serve.
2. Carry out the duties assigned by the president.
3. Coordinate scholarship meetings once per semester and hold scholarship functions for members of the Greek community who excel scholastically
4. Serve as Parliamentarian and/or Sergeant at Arms.
5. Perform all other duties which may be required of her or send a delegate in her place.
Vice President of Recruitment shall:
1. Coordinate all Recruitment events and publicity for the Longwood University Panhellenic Council.
2. Assist member chapters with recruitment programming and workshops as deemed appropriate.
3. Serve as Chairperson of the Expansion committee and oversee all expansion activities.
4. Report the progress of all recognized colonies to the Longwood University Panhellenic Council during its regularly scheduled meetings.
5. Maintain and develop schedules for Continuous Open Recruitment Events.
6. Shall conduct a survey post recruitment for all new members who went through recruitment, as well as, potential new members who went through recruitment but were not extended a bid.
7. Perform all other duties usually pertaining to this office.
Vice President of Greek Affairs shall:
1. Coordinate and publish a Greek Newsletter twice a semester with emphasis on events, policy changes and individual chapter successes.
2. Coordinate the completion of AFLV and NPC Awards Packets.
3. Provide and send Greek informational packets to new members and parents.
4. Invite campus officials and administrators to council meetings to review relevant topics (i.e. risk management, Longwood policies, etc.).
5. Manage relationships with IFC and NPHC councils.
6. Take note of what campus initiatives and events our council and sororities should be getting involved in; ways we can actively engage in the campus community and Farmville community.
Treasurer shall:
1. Be responsible for the general supervision of the finances of the Panhellenic Council.
2. Be responsible for the preparation of the annual budget and, following its approval by the Panhellenic Council.
3. Receive all payments due to the Panhellenic Council, collect dues, and maintain current receipts.
4. Be responsible for the prompt payment of bills, and provide written statements of dues to each member chapter.
5. Maintain up-to-date financial records, give a financial report or each regular meeting and present a semester report at the close of each semester.
6. Be responsible for countersigning all checks for the expenditures of Panhellenic Council funds in conjunction with the advisor.
7. Work with the Director of Membership Development to plan Lip Sync.
8. Perform all other duties usually pertaining to the office.
Secretary shall:
1. Keep an up-to-date roll of the Longwood University Panhellenic Council representatives and call it at each meeting.
2. Keep full minutes of all meetings of the Panhellenic Council. A record of these minutes should be distributed to the Delegates of member organization at the next regular council meeting.
3. Maintain a complete and up-to-date file, which will include the minutes of the meetings, copies of all contracts, attendance of each sorority at meetings, and current correspondence.
4. Be responsible for the official correspondence of the Panhellenic Council, unless otherwise delegated.
5. Perform all duties usually pertaining to this office.
Director of Membership Development shall:
1. Work with the Treasurer and IFC counterpart to plan Lip Sync.
2. Shall chair the Panhellenic Standards Board.
3. Perform all other duties usually pertaining to this office.
4. Plan and encourage Panhellenic activities.
5. Plan social events, including attending athletic functions, intramural tournaments, Sisterhood Week and/or progressive dinners for the Greek community.
Director of Public Relations shall:
1. Write and publish monthly articles for “The Rotunda” about the contributions Greek Life is making to Longwood and the furthering of Citizen Leaders.
3. Create advertisements and publicity for all council sponsored events.
4. Coordinate programs with the member chapters, which will enhance the Greek Community’s image with the student body, faculty, staff, and the Farmville community.
5. Maintain an up to date Panhellenic website.
6. Perform all other duties usually pertaining to this office.
Director of Activities and Service shall:
1. Work with Student Health and Wellness to plan campus wide and Greek workshop/events centered on wellness topics.
2. Coordinate a joint community service project for participation by all member fraternities and sororities, such as campus clean-up and/or faculty babysitting.
3. Collect data on the amount of service each chapter is completing per semester and report it to the Volunteer and Service Learning Office.
4. Serve as a resource on community service projects for all member sororities.
5. Perform all other duties usually pertaining to this office.
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